Privacy Policy

Effective Date: January 1, 2023

Cox, Castle & Nicholson LLP (the “Firm”) respects your privacy and is committed to collecting, maintaining, and using personal information about you responsibly. This Privacy Policy (the “Policy”) applies to your use of this website (the “Site”) and to information we may collect about you through in-person interactions at our offices or otherwise.

This Policy is not intended to describe the Firm’s privacy practices with respect to information provided to us in the course of our attorney-client relationships with clients or with respect to information protected by confidentiality, the attorney-client privilege, the attorney work product doctrine, or any other applicable privilege or protection.

Nothing in this Policy should be construed to create a contract or agreement between the Firm and any visitor, form submitter, or information requester, or to create or acknowledge any attorney-client relationship between the Firm and any such person.

We reserve the right to change this Policy at any time and for any reason, as permitted or required by applicable law, by posting changes on this page or a subsequent privacy page.

BY USING THE SITE OR VISITING OUR OFFICES YOU AGREE TO THIS PRIVACY POLICY. PLEASE READ IT CAREFULLY BEFORE USING THE SITE, COMMUNICATING WITH US THROUGH THE SITE, OR VISITING OUR OFFICES.

Categories of Personal Information We Collect

The Firm collects the following categories of information:

• Internet or other electronic network activity information, such as website usage details, IP addresses, geolocation data, or the equipment used to access our network;
• Identifiers, such as names, email addresses, postal addresses, and IP addresses;
• Personal information, such as name, signature, address, telephone number, passport number, driver’s license or state identification card number, federal identification authorizing work in the United States, and education and employment histories;
• Characteristics of protected classifications under California or federal law, such as age, marital status, gender, sex, race, disability, and citizenship;
• Education, professional, and/or employment-related information (for example, if you choose to apply for employment with us);
• Commercial information, such as transaction information or records of services provided;
• Biometric or sensory information, such as images recorded on security video; and
• Inferences drawn from any of the information identified above to create a profile about a consumer reflecting, for example, the consumer’s preferences, characteristics, or predispositions.

Where and How We Obtain Personal Information About You

Depending on how you interact with us, we collect personal information directly from you, from third-party sources, and/or automatically as you use our Site.

• Like most websites, we collect internet or other network activity information automatically as you use the Site, including usage information (the pages on the Site you visit, the frequency of access, how much time you spend on each page, what you click on while using the Site, and referring website address), device information (the device used to access the Site, browser type, browser language, hardware model, and operating system), and location information (which may be determined through your IP address).
• If you choose to email us through the email links provided on the Site, we collect your identifiers (name and email address) and the information you include in your email.
• If you choose to submit a message to us through the “Contact Us” form on the Site, we collect your identifiers (name, telephone number, physical address, and email address) and the information you include in your message.
• If you use the form on the Site to subscribe to our electronic mailing list to receive newsletters, articles, press releases and client alerts and to be notified about upcoming events and seminars, we collect your identifiers (name, telephone number, physical address, and email address) and your employment information (place of employment).
• If you apply for employment with the Firm through the Site, we collect your identifiers (name, email address, physical address, and telephone number), and your professional, educational, or employment information (resume, cover letter, employment history, references, transcripts, and educational history) and other standard applicant information. For compliance purposes, we also collect protected classifications (race, national origin, marital status, gender identity, veteran status, and disability status). We may also obtain your identifiers, professional or employment information, and commercial information from third-party sources who conduct background screenings.
• If you attend a Firm event, conference, or seminar, we may collect your identifiers (name, email address, and telephone number) and your professional or employment information (employer, bar license number, job title).
• If you visit our offices, we may collect your name and the date and times you visited. We may also use security technologies, such as security cameras, to enhance the physical security of our offices. If you use our guest wireless network, we may also log information about your use of that service for network administration, analysis, troubleshooting, and other operational purposes.

How Personal Information Is Used or Disclosed

The Firm may use the information described above for multiple purposes, including:

• To operate, manage, and maintain our business;
• For hiring, retention, and employment purposes;
• To respond to your inquiry or process an application that you choose to submit;
• To promote our services, including sending legal updates, news alerts, publications, and information about relevant events;
• For website administration, troubleshooting, and data analysis purposes;
• To otherwise accomplish our business purposes and objectives, including, for example:
  • Emergency services;
  • Conducting research, analytics, and data analysis;
  • Maintaining our offices and infrastructure;
  • Quality and safety assurance measures;
  • Conducting risk and security controls and monitoring;
  • Protecting confidential and trade secret information;
  • Detecting and preventing fraud;
  • Performing identity verification;
  • Performing accounting, audit, and other internal functions, such as internal investigations;
  • Complying with the law, legal process, and internal policies.
• Any other purposes authorized by the California Privacy Protection Agency, California or Federal law.

Selling and Sharing Personal Information

The Firm DOES NOT sell or share personal information for monetary or other valuable consideration to third parties and we have not done so in the preceding twelve (12) months. 

Use of Cookies

This Site uses cookies (small text files used to store information when you visit a site) to facilitate site navigation and/or analytics. Using cookies helps us to improve the functionality and performance of our website. By using this Site you agree to our use of these cookies.

Web browsers typically accept cookies by default, while also providing users the means to modify their settings and reject cookies. If you wish to disable cookies from this Site, you must do so in each browser, and on every device from which you may access this Site. Note, however, that disabling cookies may affect your ability to use this or other websites.

Children’s Privacy

The Firm’s website is directed to businesses, governmental entities, and adult individuals who may be interested in our legal services or related publications. The Site is not designed or intended for children under 16 years of age. We do not knowingly collect information from children though the Site and will delete any such information if it is brought to our attention.

Data Retention

We retain information collected through this Site only for as long as needed for the purpose for which it was provided, or as otherwise required for our legitimate business purposes. Your information may be retained for longer periods if there are valid legal grounds, for example if required by law or court order or to defend or pursue legal claims.

Privacy Rights of California Residents

The California Consumer Privacy Act (“CCPA”) grants certain rights to California residents. To the extent the CCPA applies to our collection, use, or disclosure of your personal information, you would be entitled to the following rights:

Right to Know

California residents have the right to submit a verifiable request to know:

• The categories of personal information we collected about you;
• The categories of sources from which the personal information is collected;
• The business or commercial purpose for collecting or selling (if applicable) your personal information;
• The categories of third parties with whom we share (if applicable) your personal information;
• The specific pieces of personal information we collect about you.

Right to Delete

California residents have the right to request that the Firm delete any personal information that we collected from you and have retained, subject to certain exceptions (for example, information may nevertheless be retained if it is necessary to detect security incidents or protect against malicious, deceptive, fraudulent, or illegal activity). 

Right to Opt-Out

California residents have the right to opt out of having personal information sold to third parties. We do not sell personal information for monetary or other valuable consideration to third parties and we have not done so in the preceding twelve (12) months.

Right Of Non-Discrimination

California residents have the right to exercise their privacy rights without being subject to discrimination. However, in certain instances, we may need your information to facilitate fulfillment of your request. For example, when you apply for employment with us, we may need the information provided on your resume to evaluate your application for employment. If you request that we delete this information, we may not be able to consider your application.

The Right to Correct Inaccurate Personal Information

California residents have the right to correct any inaccurate personal information, taking into account the nature of the personal information and the purposes of the processing of the personal information.

How to Exercise Your Rights

If you are a California resident and want to submit a request, you may either call (888) 987-1937 or send an email to privacy@coxcastle.com.  Please note that your request is subject to verification. For requests submitted via email, you must provide us with sufficient information that allows us to reasonably verify you are the individual about whom we collected the personal information and describe your request with sufficient detail to allow us to properly evaluate and respond to it. If we are not able to verify your identity with the information provided, we may ask you for additional information. The type of verification we may require will depend on the nature of the information that you seek to delete or correct. If you are an authorized agent making a request on behalf of another individual, you must provide us with signed documentation that you are authorized to act on behalf of that individual. 

Contact Us

If you have any questions about this Policy or our practices with respect to your personal information, please contact us at (888) 987-1937 or privacy@coxcastle.com.